Executive Administrative Assistant
Aumni
Administration
Shanghai, China
Posted on Mar 20, 2026
Job responsibilities
- Maintain complex and detailed calendars; manage the coordination and logistics of both internal and external meetings
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects for offsite conferences and external events, including catering and transportation
- Process invoices and T&E expense claims for team members and ensure all policies are followed and items are processed within provided guidelines.
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
- Produce high quality emails and messages to individuals at all levels of the organization
- Handle regular activities without prompting, and advise in advance with issues or delays
- Assist in editing spreadsheets and presentations, including printing and binding, for client meetings; maintain current organizational charts and Executive Bio’s
- Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
- Lead and coordinate on ad hoc projects as requested
Required qualifications, capabilities, and skills
- At least 3-5 years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
- Advanced ability to organize
- Tact and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
J.P. Morgan's Global Banking business is one of the largest wholesale banking client franchises in the world. We serve clients, including corporations, governments, states, municipalities, healthcare organizations, education institutions, banks and investors.
Global Investment Banking supports a broad range of corporations, institutions and governments by providing strategic advice, capital raising and risk management expertise.
Global Investment Banking supports a broad range of corporations, institutions and governments by providing strategic advice, capital raising and risk management expertise.
As an Administrative Assistant within our dynamic team, you will have the opportunity to showcase your attention to detail, quality focus, and high energy in a high-paced, deadline-driven organization. You will be a key player in a team environment, representing the manager/group with professional courtesy and acumen, and delivering flawless work output. Your role will involve daily interaction with various executive level internal clients across different lines of businesses, providing you with a platform to broaden your professional network. You will also have the chance to adapt and innovate procedures, processes, and techniques to align with the department's activities and goals, further enhancing your administrative skills.