Administrative Assistant | Palo Alto, CA | Contractor
TrustLab
This job is no longer accepting applications
See open jobs at TrustLab.See open jobs similar to "Administrative Assistant | Palo Alto, CA | Contractor" NEXT Frontier Capital.Responsibilities
- Manage calendar, travel, and reimbursements for our CEO and other C-level execs as needed.
- Create "fun" offerings org-wide to foster a sense of community across our distributed team.
- Support the administrative tasks of our HR team as needed (i.e. print documents to post in the ofc, reschedule interviews).
- Welcome clients, guests and new employees at our Palo Alto headquarters as needed; orient them to the space and ensure they are connected to the right folks at Trust Lab.
- Research, design and source swag with vendor partners; keep the swag inventory neat and send swag to partners as needed.
- Manage org-wide meetings, recordings, notes, Q&A, source content as needed.
- Coordinate global offsite activities: negotiate contracts with hotels & vendors, design team-building activities, track offsite travel spend, secure meal and activity reservations, facilitate carpools and bed assignments, etc.
- Manage distribution of company hardware by creating and implementing an asset management system.
- Identify opportunities to operationalize and streamline administrative tasks org-wide; manage the administrative hygiene of the org.
Qualifications
- 3+ years of admin, recruiting coordinator, project or program manager experience
- Expert admin skills: attention to detail, self-starter, work independently, execute with confidence, ask for help when needed
- Strong aptitude for communication, prioritization, and time management; you're good at follow-through on multi-step tasks
- Hunger to learn and actively look for opportunities to contribute
Opportunities + Perks
- Hybrid, work from anywhere 70%, work from Palo Alto headquarters 30%
- Competitive compensation
- Professional development opportunities
- Work closely with the leadership team to create organizational infrastructure that serves a business long-term
- Support the hyper-growth of an org that is going to make the internet safer for all
- Flexible, fun, fast-moving working environment with lots of work ownership; feel accomplished every day
This job is no longer accepting applications
See open jobs at TrustLab.See open jobs similar to "Administrative Assistant | Palo Alto, CA | Contractor" NEXT Frontier Capital.